Received Certificate of Appreciation from "The Institute of Chartered Accountants of India" for the social impact work done in the Education and Skill Development sector through a section 8 company "Prayaan Social Enterprise Foundation", co-founded by me. The company conducts Prayaan pre-school programs in Government Anganwadi's in Goa. Prayaan pre-school programs are supportive education programs, which help the government anganwadi children learn basic maths, language, communications, general awareness, good manners, arts, crafts, dramatics, indoor/outdoor games.
Swatee Shere Rane
Wednesday, 2 September 2015
Friday, 24 April 2015
Company law compliances for private companies
GIST
Of Company Law Compliances for Private Companies
CA
Swatee Shere Rane
If you are planning to set up a private company in India, you
shall be governed by the newly legislated Companies Act 2013. As a founder of a private company, you need to be aware of the
company law compliances under this Act.
Here are some of the compliances you should remember:
For forming a private
limited company, firstly obtain Directors Identification number for all the
promoter’s and obtain digital signatures for at least one promoter. Get your company name approved from
ROC. File the incorporation documents on the MCA portal viz. Memorandum and
Articles of Association, Subscriber Sheet (handwritten by the subscribers in
the presence of at least one witness), Declaration Form 2.10 and Affidavit in
Form 2.11, details of address for correspondence, details of first directors
and their consent. Pay the requisite fees.
Once you have collected your Incorporation certificate, before
commencing business, you need to file with ROC, Form 2.24 duly verified by
certifying professional that every subscriber has paid the “paid up amount”
agreed to be taken by him and Form 2.25 - verification of registered office.
Issue share certificates to shareholders.
Maintain a registered office in the state in which company is
registered and maintain Books of accounts, Minute Books and Statutory registers
at the registered office.
Do not forget to hold a board meeting at least once in three months.
Minute the meetings and get it signed by the Chairman of the
meeting or the succeeding meeting.
Statutory audit has to be conducted under the Companies Act .
Annual General Meeting (AGM)
of the shareholders has to be convened
every year and the time period between two AGM’s should not exceed 15 months. You need to hold
a board meeting before the AGM to
approve the financial statements and notice of the AGM. A clear notice of 21
days has to be given to all the members
and the AGM has to be convened within
6 months of the close of the financial year i.e. 30th
September.
After the AGM, the company has to file the audited financial
statements and the Annual returns of the company with the Registrar of
companies within 30 days.
Although all company law provisions which are applicable to a
private limited company are applicable to a One Person Company (OPC), there are
no
mandatory
requirements to conduct annual statutory meetings.
Wednesday, 31 December 2014
Happy New Year!
Wishing ALL A Great and Happy New year 2015!
Let's Resolve in the new year to chase Perfection...

Monday, 22 December 2014
Seven Golden Rules for Financial Prudence in startups
published in e-magazine "Chatterpillar" Nov issue:
Seven
Golden Rules for Financial Discipline in
a Startup!
CA Swatee Shere Rane
You have setup a
Business Entity and are struggling with the initial startup challenges. As you
sweat it out in the day, you long at the end of it, to see a fat balance in your bank account and
the feel of hard cash on your work table. Yes, the task seems very daunting, but how does one get closer to this entrepreneurial dream.
Hey
there! You need to hold your breath and practice the winning mantra of “financial discipline”!
Here are seven Golden Rules of financial discipline which
shall lead your business to success and
growth.
Rule One: Prepare a Business Plan:.
When you are in
the planning stage, estimate only your realizable sales figures, and income and
be modest when you do this. Do not forget
to budget for all your operation costs, human resources expenses,
administration overheads, depreciation charge and finance and selling costs
appropriately. As Benjamin Franklin said, “Beware of little expenses, because a
small leak can sink a great ship”. Never over estimate your Income and under estimate your expenses and keep a close check
on the budget variances.
Rule Two: Test Fast, Fail Fast,
Adjust Fast (Tom Peters).
Yes, as an entrepreneur you have an idea and you need to
test whether this idea is commercially viable or not. When you are testing your
business idea, there are equal chances that you may win or you may lose. Hence,
you must test fast and check the results. If you fail fast, you need to adjust
fast. Never remain invested in a loss making business venture. Either you
correct your flaws quickly or exit quickly.
Rule Three: Don’t overburden
yourself with Debt:
These days, it is easy to obtain loans for various
businesses against securities and bank guarantees. But as a prudent businessman,
you need to calculate the debt costs correctly. If you don’t, you will be
surprised to know, after a few years have rolled by, that all your hard work
has paid rich dividends to your lenders, and not to you.
Rule Four: Update your accounting
records regularly.
Always remember that you are different from your
business. Hence do not load your personal expenses onto your business account. Also
ensure that your accounting records are updated regularly. Keeping your
accounting records up-to date, helps to manage cash flow, fund flow, efficiently and
it also helps in complying with various direct and indirect tax compliances.
Rule Five : Review your
internal control procedures, systems and financial statements to assess your
productivity, profitability and net worth.
Setting up healthy
internal control systems and procedures is very important for young start ups.
But equally important is continuously reviewing that the systems are working
effectively. While you focus on penetrating new markets, keep a vigil on your financials. Be vigilant about the productive use of your
business resources, ups and downs of your business profits and rise or fall in the net worth of your
business.
Rule Six : Save
Don’t forget, “A
penny saved is a penny earned”! So, all your efforts should be put in reducing
costs, making optimum use of funds and resources, and saving the surplus. Open
a separate bank account, wherein you can keep transferring a part of your
monthly surplus from your business account as your savings. Practice this
discipline for business survival and growth. This way, you will always have a
separate bank account to withdraw from, in case of business exigencies.
Rule Seven: : Invest your profits in
business
The final golden rule of financial discipline would be to invest a part of your business profits in your
business. You may add machinery, office equipments, computers, upgrade office
premises, compensate skilled human resources adequately, increase allocations
for marketing and publicity, etc. etc. There are umpteen opportunities to be
explored! And investing more money for these requirements, shall add value to
your business and guarantee your Startup - survival, growth and more and more
profits….
Monday, 17 November 2014
On Children's Day , "Prayaan Social Enterprise Foundation" , a section 25 company co-founded by me, organised a Drawing and Colouring Competition for Government Anganwadi children at Art Gallery, Central Library, Panaji Goa. The Director of "Directorate of Women and Child welfare" and Ms.Harshada Kelkar a renowned artist were the chief guests for the function. The timming of the competition was changed from morning to evening , due to the late announcement of Government's Swach Bharat rally for the children in the morning. So, some of the children who did'nt get the intimation of the change in timmings, visited the venue in the morning and went back home. Only one child Arnav, remained at the venue till 4 pm and waited patiently for the competition to open. He had come all the way from Mardol with his mother. His drawing won him, the 1st prize at the competition. Well done Arnav and Mom!
Friday, 7 November 2014
Tuesday, 14 October 2014
Corporate Social Responsibility
Hey India Inc.! Are you Socially
Responsibile ????
CA Swatee Shere Rane
-----------------------------------------------------------------------------------------------------------------------------------------------------------------
Jamsetji Tata had once said, “In a free enterprise, the community is
not just another stakeholder, but is, in fact, the very purpose of its
existence.”
Corporate
Social Responsibility (CSR) is much more than philanthropy , it
encompasses a wide gamut of voluntary activities which are NOT STATUTORILY MANDATED .
To the layman, CSR includes
the social and community initiatives of
the Corporates, however the meaning of CSR is not limited to only this, it is definitely
much more. Only by making generous donations, an unscrupulous Corporate cannot
be said to be socially responsible. It
is the noble initiatives of the Corporates which are directed in making it a
good citizen that determine whether it is socially responsible or not....
A Corporate’s healthy and transparent Governance practices, ethical conduct of business,
effective conservation of scarce resources and efficient management of waste,
tell us whether the corporate is a Good citizen!
CSR became known in the 1990’s when the German generic pharmaceutical company - Betapharm decided to
implement CSR. However this concept was first introduced in 1953 by William J. Bowen, in his publication “Social Responsibilities
of the Businessman”. In recent
years, CSR has become a fundamental business practice. Companies have now explored that the impact of their activities on the economic,
social and environmental sector directly affect their relationships with
investors, employees and customers.
The UK Prime Minister, recently observed “ Business is
the most powerful force for social progress the world has ever known. However
it fails to deliver, because it is affirmed that businesses should stay away from social issues and stick
to making money”.
In India,
traditionally businesses have
been socially responsible, and some of
the business houses have made laudable
efforts on this front. Prominent Business houses such as the Tata’s, Wipro’s, Infosys, ITC, have led the way in making Social Responsibility an intrinsic part of
their business plans. These companies have been deeply involved in praise-worthy
social development initiatives for the public.
Jamshedpur, one of
the major city in Jharkhand also known as Tata Nagar was carved out from a jungle a century ago. And
TATA’s CSR activities in Jamshedpur have
done amazing social work for the
betterment of health and education facilities in this city.
Wipro’s “Applying
Thought in School” initiative has engaged schools, educators , social organisations to bring
about educational reform in the country. And the “Eco Eye” program incorporates better
ecological balance in each and every project
that Wipro undertakes.
Infosys bagged the prestigious
CSR award for Project Genesis at the 8th National Outsourcing
Association Awards in London. “Project Genesis” aims at improving the
employability of students from Tier 2 and Tier 3 towns in India through
focussed training programs which includes two modules: “Language Enhancement”
and “Analytical skills”. The “Language Enhancement” module improves written and
spoken communication capabilities, and “Analytical skills” improves the
aptitude capabilities of the students.
ITC won TERI
Corporate award for social responsibility for its exemplary initiatives in
implementing integrated water- shed development programmes. The much appreciated
“e-Chaupal” program of ITC, enables small and marginalised farmers in rural
India, to access updated information of market prices and weather conditions,
helping them to be competitive by enhancing their farm productivity and
commanding better prices for their farm products. Under “Social and Farm Forestry
Program”, ITC procures wood pulp for its paper and paperboards business from
renewable plantations cultivated by tribals and farmers on their private waste
lands.
Ranbaxy Community
Healthcare Society runs many well equipped mobile health care vans and urban
family welfare centres which provide preventive and curative health care
services to the disadvantaged.
In spite of having
such life size successful examples, CSR in India is still in a very nascent
stage. Many times, CSR activities are considered
as “unwanted activities”, restricted to giving monetary donations, with no actual involvement of the Corporates in
the social welfare programs. The CSR
activities lose their relevance, when they are not focussed and are
directionless. Without a well-defined strategy, CSR cannot become an effective tool for contributing to the social and economic
development . And it is very unfortunate for the country, if the mighty Corporates with their money, skill and
professional strengths fail to deliver good to the society.
How does one judge whether a Corporate is socially
responsible or not...
Here is a Quick Test for Indian
companies to check out their Social
Responsibility Quotient:
1)
Does the company Care for all it’s Stakeholders?
A company’s stakeholders include shareholders,
employees, customers, suppliers, project affected people, society at large etc.
And the company is responsible to all these
stakeholders. Does the company actively engage
with all its stakeholders, keep them informed of inherent risks and tries to
mitigate their risks so as to provide
for their welfare and well-being?
2) Is the company functioning ethically?
A company can be said to be responsible
socially when it does not engage in any abusive, unfair, corrupt and
anti-competitive business practices. So, the test shall be to determine whether
the corporate governance practices of
the company are based on ethics,
transparency and accountability?
3) Does the company respect it’s Workers'
Rights and provide for their welfare?
The workplace
that is provided to the employees must be safe, hygienic and humane, which upholds the dignity of the employees. Employees should have access
to training and development of necessary skills for career advancement, on an
equal and non-discriminatory basis. Whether the company encourages freedom of association,
has an effective grievance redressal system, ensures that it does not employ child or forced labour and provides
and maintains for equality of
opportunities ?
4) Does
the company have Respect for Human Rights?
Companies should respect human rights for all. Whether the company avoids human
rights abuses by it or by any third
party, indicates how responsible it is to the society.
5) Does
the company Respect the Environment?
Companies should manage natural resources in a
sustainable manner , adopt cleaner production methods, and promote efficient
use of energy and employ environment friendly techniques. Does the company respond pro-actively to the challenges of climate change and does
it take all measures to prevent pollution? Does the Company take effective steps to manage, reduce and recycle
waste?
6) Does
the company indulge in Activities for Social and Inclusive Development?
Companies should undertake activities for economic and
social development of communities, in
the vicinity of their operations and further in other geographical areas. Does
the company indulge in activities
which include education, skill building for livelihood of
people, health, cultural and social welfare etc., for the disadvantaged sections of the society?
To sum up, the culture of Social Responsibility needs
to go deeper and be a part of the
governance of the business. The ethical
functioning of the Corporate, its transparent and good governance practices,
its care and concern for all its stakeholders, its effective management of natural
resources, and its efficient handling of waste will establish a Corporate as a Socially
Responsible citizen. However, further to this, it shall be the Corporate’s actual
involvement in the Social Welfare
programs that shall ultimately go a long way in bringing about the much needed
upliftment of the society and liberating it of its many evils………..
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Certificate of Appreciation for social service from ICAI
Received Certificate of Appreciation from "The Institute of Chartered Accountants of India" for the social impact work done in th...

-
published in e-magazine "Chatterpillar" Nov issue: Seven Golden Rules for Financial Discipline in a Startup!...
-
Received Certificate of Appreciation from "The Institute of Chartered Accountants of India" for the social impact work done in th...